Secretary for Real Estate Company - mahmood al shaikh ‎محافظةالوسطى

We are looking for a friendly and professional Receptionist to join our real estate company. As the first point of contact for clients, visitors, and callers, you will play a crucial role in creating a positive and welcoming atmosphere. Your primary responsibilities will include greeting guests, managing phone calls, and performing general administrative tasks. The ideal candidate should have excellent communication skills, strong organizational abilities, and a customer-oriented approach. Responsibilities: 1. Front desk operations: Greet visitors, clients, and vendors in a warm and professional manner. Direct them to the appropriate person or department and ensure a positive experience. 2. Phone and email management: Answer incoming phone calls promptly and professionally. Respond to inquiries, provide information, and direct calls to the appropriate staff member. Monitor and manage company email accounts, forwarding messages as necessary. 3. Appointment scheduling: Schedule appointments and maintain the office calendar. Coordinate with team members to ensure availability and manage any scheduling conflicts. 4. Documentation and filing: Maintain accurate and organized physical and digital filing systems. Assist in the creation, editing, and distribution of various documents and forms. 5. Office supplies and inventory: Monitor and replenish office supplies to ensure availability. Keep track of inventory, place orders as needed, and maintain a tidy reception area. 6. Mail handling: Receive and distribute incoming mail and packages. Prepare outgoing mail and packages, ensuring proper postage and documentation. 7. Administrative support: Assist with various administrative tasks, such as data entry, report generation, and document preparation. Collaborate with different departments to provide administrative support as required. 8. Communication coordination: Serve as a liaison between clients, staff members, and other stakeholders. Relay messages, provide information, and ensure effective communication throughout the organization. 9. Reception area maintenance: Keep the reception area clean, organized, and presentable. Ensure that marketing materials and brochures are stocked and displayed appropriately. 10. Ad-hoc tasks: Assist with special projects, events, and other duties as assigned by management. Qualifications: - High school diploma or equivalent; additional certification or training in office administration is a plus. - Proven experience as a receptionist, front desk representative, or similar role. - Excellent verbal and written communication skills. - Professional and friendly demeanor with exceptional customer service skills. - Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook) and basic computer skills. - Strong organizational and multitasking abilities. - Attention to detail and ability to prioritize tasks in a fast-paced environment. - Ability to maintain confidentiality and handle sensitive information. - Familiarity with real estate industry practices and terminology is preferred.

ملحوظة هامة:
موقع اتوظف هو موقع الكتروني ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط ,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .