job vacancy announcement médecins sans frontières (msf – doctors without borders) is an ...

JOB VACANCY ANNOUNCEMENT Médecins Sans Frontières (MSF – Doctors Without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. For more information, visit our Arabic website, http://www.msf-me.org. Our Zuwara office is looking for a: ADMINISTRATIVE ASSISTANT – Based in ZUWARA – FULL TIME Fixed Term contract (3 months renewable) Main OBJECTIVE Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources. Main Accountabilities • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. • Update Social security Tax office employee files in order to meet legal requirements and duties. • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. • Process the payment to suppliers and keep strict follow-up of all documentation involved, informing the administration manager of any sort of disparity. • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. • Make all administrative information available to the staff (posting, meetings, etc.) • Classify and prepare all accounting pieces as requested by the Administration Manager. • File the accounting documents and enter the accounting documents in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request. Requirements Education• Desirable : finance, business or administration related diploma. Experience• Essential : previous working experience of at least two years in relevant jobs. • Desirable : experience in MSF or other NGOs in developing countries. Languages• Essential : English and Arabic Knowledge• Essential : Excellent working knowledge of Word, Excel • Desirable : Good working knowledge of communication/sharing tools (Outlook, Teams, Sharepoint) Competencies• Results and Quality Orientation • Teamwork and Cooperation • Behavioural Flexibility • Commitment to MSF Principles • Stress Management APPLICATION PROCESS Applications including CV, cover letter and scanned copy of diploma(s) should be sent as soon as possible to:   Deadline for receiving applications: February 10,2024 at 5 pm It’s essential to write Administrative Assistant in the subject of your Women are encouraged to apply! *NOTE: only short-listed candidates will be contacted for a written test and/or interview. MSF is an equal opportunity employer All qualified candidates will be considered without regard to age, color, religion, gender or any other social status. No monetary, goods or service offers, nor favoritism, will be tolerated in a recruiting process MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system.

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موقع اتوظف هو موقع الكتروني ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط ,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .