About Us:
ROMA Hired is a premier retained executive search firm that takes pride in delivering exceptional executive talent by understanding our clients' unique needs. The clients we work with range from innovative start-ups to established Fortune 500 brands, with a geographic focus on the Americas and MENA. Our global perspective and
collaborative approach foster open communication, allowing us to deliver elite executive talent that propels our clients towards unprecedented organizational growth.
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our executive team.
The successful candidate will be responsible for managing schedules, coordinating meetings and travel arrangements, and handling confidential information with discretion. The Executive Assistant will serve as a primary point of contact for internal and external stakeholders, representing the executives professionally and efficiently. Additionally, the role involves preparing reports, presentations, and correspondence, as well as assisting with special projects as assigned.
The ideal candidate will thrive in a fast-paced environment, possess excellent communication and interpersonal skills, and demonstrate a proactive approach to problem-solving.
Key Responsibilities:
• Manage executives' calendars, appointments, and meetings, ensuring efficient use of time and prioritization of tasks.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground
transportation, while adharing to budgetary constraints and preferences.
• Serve as the primary point of contact for internal and external stakeholders, screening and redirecting inquiries as appropriate.
• Prepare and organize materials for meetings, including agendas, presentations, and supporting documentation.
• Take minutes during meetings and distribute timely and accurate summaries to relevant parties.
• Handle confidential information with discretion and maintain strict confidentiality protocols.
• Conduct research, compile data, and prepare reports and presentations as needed.
• Assist with special projects and initiatives, providing administrative support and coordination as required.
• Manage expenses, invoices, and reimbursements, ensuring accuracy and compliance with company policies.
• Proactively anticipate the needs of executives and take initiative to address tasks and requests promptly.
• Maintain organized electronic and physical filing systems, ensuring easy retrieval of documents and information.
• Collaborate with other members of the administrative team to streamline processes and improve efficiency.
• Perform other duties as assigned to support the smooth operation of the executive office.
Qualifications:
• Bachelor's degree in Business
Administration, Communications, Legal, or related field is preferred.
• Prior experience supporting senior leaders or C-suite executives in a professional environment
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Demonstrated ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Professional demeanor and interpersonal skills, with the ability to interact with individuals at all levels.
• Experience in calendar management, travel coordination, and meeting scheduling preferred.
• Previous experience in a corporate or executive support role in a fast-paced environment is highly desirable. ملحوظة هامة:
موقع اتوظف هو موقع الكتروني ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط
,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .
